Book a Venue at SunPAC

Venue Hire Booking Form

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Step 1 of 5 - Event Details

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Event Details

Event Name*

Venue(s) Required*

SunPAC Theatre including Foyer

Skyview Foyer

Meeting Room

SunPAC / Sports Club Green - subject to availability (additional fee)

Event Date Start*

DD slash MM slash YYYY

Event Date End*

DD slash MM slash YYYY

(if multiple days)

Alternative Event Dates

Bump IN Time*

Event Start Time*

Event Finish Time*

Bump OUT Time*

Contact Details

Hire Type*

Not for Profit

Commercial

Private Hire

Organization Name*

ABN*

Contact Name*

First Last

Street Address*

Suburb / Town*

State*

Postcode*

Your Email Address*

Phone Number*

Contact Phone Number

Will the Billing details be the same as the Contact details?*

Yes

Billing Details

Contact Name*

First Last

Street Address*

Suburb / Town*

State*

Postcode*

Your Email Address*

Email Address Confirm Email Address

Phone Number*

Contact Phone Number

Upload NFP Certificate

Accepted file types: pdf, docx, jpg, Max. file size: 10 MB.

NFP Certificate:

I will provide NFP Certificate as soon as possible.

*Note: NFP Certificate must be provided prior to quotation.

Hirer must provide a Public Liability Insurance Certificate for $20 million

Note: If you wish to purchase Public Liability Insurance through SunPAC, please select this option in Step 3.

Accepted file types: pdf, docx, jpg, Max. file size: 10 MB.

Event Type

Please note: The maximum capacity for a Performance Package is 100-300 guests and for a Dinner Package 100-200 guests.

Event Type*

Performance ONLY

Rehearsal ONLY

Rehearsal & Performance

Dinner & Performance

Dinner ONLY

Luncheon ONLY

Business Forum / Lecture

Workshop

Conference

Wedding Reception

Other

Hire Type*

Commercial Hire

Community Hire

Commercial Performance Package

Community Performance Package

Hire Type*

Commercial Hire

Community Hire

Performance Package: 100 - 300 guests maximum*

Dinner Package: 100 - 200 guests maximum*

How many guests are you anticipating?*

Dinner Package: 100 - 200 guests maximum | Performance Package: 100 - 300 guests maximum

Will your event be ticketed?*

Yes

Ticketing*

All ticketing must be processed through SunPAC's ticketing platform, TicketSearch. External ticketing is not permitted at SunPAC.

I Acknowledge

Event Description*

Food & Beverages for Functions and Events

All catered or self-catered Functions: minimum of 100 people and maximum of 200 people.

Does your event require seated dining or prepared food served in Theatre?*

Yes

Who will be providing the catering?*

SunPAC

External

SunPAC Catering is provided by the SCSC restaurant - menus and costs are provided on request.

External Catering Food must be served by external caterer. A current BCC Food License and Public Liability Insurance Certificate must be provided for any external caterer providing prepared food at SunPAC. Food must be prepared externally in a licensed kitchen. SunPAC does not have commercial kitchen facilities.

If external catering is required, Hirer agrees to provide:*

• BCC Caterer's Food Business Licence, Food Safety Program with accreditation certificate, and Public Liability Insurance for $20 million. OR • A Queensland Mobile Food Business License and Public Liability Insurance Certificate.

Yes

External Caterer - Documents required:

1. Upload external caterer's current BCC Food Licence and Food Safety Program with accreditation certificate; and 2. Caterer's Public Liability Insurance Certificate for $20,000,000

Drop files here or

Accepted file types: pdf, docx, jpg, Max. file size: 20 MB.

Mobile Food Business - Documents required:

1. Upload a A Queensland Mobile Food Business Licence; and 2. Mobile Food Business' Public Liability Insurance Certificate for $20,000,000

Drop files here or

Accepted file types: pdf, docx, jpg, Max. file size: 20 MB.

Do you require the Foyer Bar to be open?*

Yes

Foyer Bar*

Operated by Sunnybank Community & Sports Club – 3 weeks notice to staff bar and minimum spend guarantee $200 (externally purchased alcohol is not permitted).

I Acknowlege

Venue Set-up / Additional Requirements (all prices are GST inclusive)

Linen Package - per table of 10 people | Max 20 tables Seated Dining | Max 16 tables Cabaret. Quantity

Price: $ 25.00

Quantity

Table dressing (per table), linen napkin (per person)

Equipment Package - per person Quantity

Price: $ 5.00

Quantity

Cutlery, plates, water jugs, glasses, salt and pepper clean and pack up (external catering)

Seat Covers w/Choice of Sash - Max 220 Quantity

Price: $ 5.50

Quantity

White seat covers with choice of colored sash – (per seat).

Stage Hire + Supervisor Quantity

Price: $ 660.00

Quantity

SunPAC stage is not included in the Functions Packages

SunPAC Public Liability Insurance - Price $150*

Protection for personal injury or property damage to a third party – This is required if you are using the stage and are unable to provide your own insurance.

Yes

Do you require Theatre style seating?*

Yes

All venue hirers are theatre seating unless otherwise specified.

Set-up Fee*

I acknowledge there will be a set-up fee

Alternative venue set-up is round tables - max 200 people (10 per table).

Do you require extra Trestle Tables? (For use in the foyer, eg, Registration table) Quantity

$20 per table - Includes white tablecloth

Price: $ 20.00

Quantity

This field is hidden when viewing the form

Jade Room (SBRU) - Price $350*

Additional room located next to the foyer (owned by the Sunnybank Sports Club) - subject to availability

Yes

Security Guard

Security may be required as determined by Management subject to the nature of the event and if bar is to be opened. You must detail and advise any circumstances which may require additional security measures such as attendance of Government Ministers, Foreign Dignitaries, VIPs etc. Mon - Sat $85 per hour, per guard. Sun / PH - $104.50 per hour, per guard.

Preliminary Technical Information - Expectations

All electrical equipment requiring power must be CURRENT tested and tagged.*

I Acknowledge

Will you have someone speaking at this event using microphone?*

Yes

Will you have a Masters of Ceremonies (MC)?*

Yes

Will your event require a lectern with a microphone for speeches or a keynote speaker?*

Yes

Will your keynote speaker/s require internet connection?*

Yes

Will your event have 1 or more PowerPoint presentation?*

Yes

Will your event include video files/ or audio files?*

Yes

Will your guests require internet connectivity?*

Yes

Do you plan to record this event/performance by Audio or Audio-Visual Recording?*

Yes

Transmission Allowance*

I Acknowledge

Putting Audio or Video recordings on radio, Internet, social media etc will require payment of a Transmission Allowance of $164.14 to technical staff at the Hirer's expense.

Will your event include a performance of any kind?*

Yes

Required Technical Consumable Fee - $50.00*

All performances incur an additional consumable fee which covers the use of gaff tape, batteries, cable ties, tools that may be required to set up your event.

I acknowledge

Piano Hire - $150.00*

Yes

Kawai Baby Grand Piano

Piano Tuning - $275.00*

Yes

Professional tuner to tune the piano prior to your performance

Hazer machine - Fluid cost from $30 - $120*

Yes

Venue Isolation Requirements*

Look Solutions Unique Hazer - Venue Isolation Requirements: By law when a venue's alarms are isolated a staff member must remain in the fire panel to monitor any silent alarms, you are required to hire a SunPAC staff member 15 minutes prior to venue isolation and until the venue is clear of haze, for more information speak to the bookings team. Mon - Sat: $66.00 per hour Sun: $104.50 per hour.

I acknowledge

A Running Sheet is required for all events*

The Running Sheet that details the timeline of individual sections of your event (speeches, music, videos etc) is very important and a draft version is needed early so we can help make your event run smoothly and look professional.

I agree that I will provide a running sheet

Have you written a Running Sheet before?*

Yes

We’re happy to help you with this, just let us know.

Technical Requirements Deadline*

The final versions of your running sheet and your media (PowerPoint, video files, audio files, band stage plan/s etc) need to be emailed to technical@sunpac.net.au no later than 2 weeks before your event (or your first rehearsal). By ticking this box you acknowledge you are aware of this deadline.

I acknowledge that I am aware of this deadline

Additional Technical Equipment*

I Acknowledge

SunPAC provides a large amount of technical equipment within the Hire fee. A list can be provided on request from technical @sunpac.net.au If required, additional equipment can be hired by SunPAC for additional cost.

Additional Technical Requirements

Marketing Your Event

Will ticket sales be open to the general public for your event?*

Yes

Will you be marketing your event publicly?

Yes

Will you produce your own print or digital marketing materials, e.g. posters and flyers, to promote your event?*

Yes

Would you like your event considered for inclusion in SunPAC's poster locations in the Box Office or Skyview Foyer?*

Yes

VIEW AND DOWNLOAD TICKETING FORM HERE

Would you like your event considered for inclusion in SunPAC's public marketing programs, e.g. newsletters, flyers, media releases, social media posts?*

Yes

No

Do you have high quality, high resolution images available to feature on the SunPAC website and other marketing materials?*

Yes

No

Do you have high quality video footage available in MP4 or MOV format to potentially feature in SunPAC marketing materials?*

Yes

No

How did you hear about SunPAC?*

Additional Information to help us plan your event:

Book a Venue at SunPAC

Venue Hire Booking Form

Event Details

Contact Details

Billing Details

Event Type

Food & Beverages for Functions and Events

Venue Set-up / Additional Requirements (all prices are GST inclusive)

Preliminary Technical Information - Expectations

Additional Technical Requirements

Marketing Your Event

Acknowledgement of Country

Contact Us

Information

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